Do you find the print paper getting used up more frequently than it should be?Do you find the need to buy new photocopy pages is higher every month? Then it is time to follow some basic tips to ensure the better usage of printers at 10printer.com
Pay attention to how the staff are using the photocopier machine. If you spread the awareness that the staff are monitored on how the printers installed at the office are used, the chances of print volume dropping are very high. Manual monitoring or monitoring software can be used for this purpose.
Next check if the colour used in the photocopier is used appropriately. Ensure that colour printouts are taken only when it is required. Most of the office work would need a black and white copy. In such cases, set the printer default to black and white printouts. The staff can always select the colour prints when it is required.
Print the documents only when it is important to have hard copies. Now, most of the offices are accepting the concept of the paperless office. With technological development in the modern era, everything is getting digitalised. Then why save the document in the system and implement the digital workflow plan?
The documents can be easily scanned and shared through the computer, application or software. Digitalising is much easier, less expensive and more secure than printing a paper document.
The toner flashes light in the printer for attention. Use the printer monitoring software to inform the need for a toner. Place orders online and get the replacement on-site. It helps in avoiding running out to get the toner.
To avoid the misuse of the printer at the office, set a print use policy at the office. Staff should be given awareness about handling the printer appropriately.
And then set the office printer use policy that the staffs compulsorily follow to ensure that the printer is not used unnecessarily. The office print policy can be simple with some set of rules that helps companies and their employees print the documents only when needed. The printer should be used less. And documents must be saved securely in the office system.
Have you checked Konica Minolta Bizhub C300i available at Nationwide Copiers? It is a cost-effective machine with excellent specifications that suit the office needs. The machine fits perfectly in any small to medium-sized office. The photocopier can be used to copy, scan and print necessary documents.